Record Management Procedures

     - Attachment A - Record Control Schedule

     - Attachment B - Board Policy GBAA (Legal)

     - Attachment C - Board Policy GBAA (Exhibit)

Record Management Plan filed with the Texas State Library Archives Commision.

 

Local Schedule SD

Retention Schedule for

Records of Public School Districts

This schedule establishes mandatory minimum retention periods for the records listed. No local government office may dispose of a record listed in this schedule prior to the expiration of its retention period. A records control schedule of a local government may not set a retention period for a record that is less than that established for the record on this schedule. The originals of records listed in this schedule may be disposed of prior to the expiration of the stated minimum retention period if they have been microfilmed or electronically stored pursuant to the provisions of the Local Government Code, Chapter 204 or Chapter 205, as applicable, and rules of the Texas State Library and Archives Commission adopted under authority of those chapters. Actual disposal of such records by a local government or an elective county office is subject to the policies and procedures of its records management program. Destruction of local government records contrary to the provisions of the Local Government Records Act of 1989 and administrative rules adopted under its authority, including this schedule, is a Class A misdemeanor and, under certain circumstances, a third degree felony (Penal Code, Section 37.10). Anyone destroying local government records without legal authorization may also be subject to criminal penalties and fines under the Open Records Act (Government Code, Chapter 552).  (For more information click HERE)

Table of Contents

Part 1: Student Academic Records

Part 2: Family Educational Rights and Privacy Act Records

Part 3: Records of Special Populations and Services

Section 3-1: Special Education Program Records

Section 3-2: Bilingual and Special Language Program Records

Section 3-3: Gifted/Talented Program Records

Section 3-4: Section 504 Program Records

Section 3-5: Dyslexia Program Records

Section 3-6: Migrant Student Record Transfer System (MSRTS) Records

Section 3-7: Other Special Populations Records

Part 4: Attendance Records

Part 5: Student Health Records