Record Management Plan filed with the Texas State Library Archives Commision.
Local Schedule SD
Retention Schedule for
Records of Public School Districts
This schedule establishes mandatory minimum retention periods for the records listed. No local government office may dispose of a record listed in this schedule prior to the expiration of its retention period. A records control schedule of a local government may not set a retention period for a record that is less than that established for the record on this schedule. The originals of records listed in this schedule may be disposed of prior to the expiration of the stated minimum retention period if they have been microfilmed or electronically stored pursuant to the provisions of the Local Government Code, Chapter 204 or Chapter 205, as applicable, and rules of the Texas State Library and Archives Commission adopted under authority of those chapters. Actual disposal of such records by a local government or an elective county office is subject to the policies and procedures of its records management program. Destruction of local government records contrary to the provisions of the Local Government Records Act of 1989 and administrative rules adopted under its authority, including this schedule, is a Class A misdemeanor and, under certain circumstances, a third degree felony (Penal Code, Section 37.10). Anyone destroying local government records without legal authorization may also be subject to criminal penalties and fines under the Open Records Act (Government Code, Chapter 552). (For more information click HERE)
Table of Contents
Part 1: Student Academic Records
Part 2: Family Educational Rights and Privacy Act Records
Part 3: Records of Special Populations and Services
Section 3-1: Special Education Program Records
Section 3-2: Bilingual and Special Language Program Records
Section 3-3: Gifted/Talented Program Records
Section 3-4: Section 504 Program Records
Section 3-5: Dyslexia Program Records
Section 3-6: Migrant Student Record Transfer System (MSRTS) Records
Section 3-7: Other Special Populations Records
Part 4: Attendance Records
Part 5: Student Health Records
TSLAC 3325-02 Grade Books. Recommended Retention: 1 year after entry of grades in the academic achievement or cumulative record.
LYFORD CISD: Retention: 5 years after entry of grades in the academic achievement or cumulative record.
Part 7: Discipline and Counseling Records
Part 8: Adult and Vocational Education Records
Part 9: Drivers Education Records
Part 10: Accreditation Records
Part 11: Food Service Records
Part 12: Textbook Records
Part 13: Transportation Records
Part 14: School Safety Records
Part 15: Financial Records
Part 16: Personnel and Staffing Records
Section 16-1: Individual Employee Records
Section 16-2: Staffing Records
3600-01 Public Education Information Management System (PEIMS) Data Submissions. Retention: As long as administratively possible.
Lyford CISD Retention: 5 years
Part 18: Miscellaneous Records
Appendix: Form Number/Item Number Cross Reference
If you have any questions you can contact your Records Retention Manager, Melinda Chapa, at 347-3901 extension 202; or email her at firstname.lastname@example.org.