Business Office » Travel Guidelines - As of April 2025

Travel Guidelines - As of April 2025

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MILEAGE
Mileage reimbursement rate for travel is at $0.70 effective April 3, 2025.  

 

Mileage calculation method electronic mapping source (Yahoo Maps, Mapquest, or Google Maps another online mapping service). 

 

Travelers must print out the driving directions provided by the site and attach to the local travel expense statement (click here) or report odometer reading to claim mileage reimbursement within the district area. 

For travel outside the district area driving directions should be attached to the travel request form. 

 

LODGING
The maximum amount per night per person will be determined by city as indicate on the U.S. General Service Administration (GSA) schedule.  Cities not on the schedule use County, if County is not listed, use the standard Texas rate.

 

For the U.S. General Service Administration listings for Texas click HERE.

 

MEALS (In-State Travel)
The per diem allowance for individuals with overnight travel shall not exceed the GSA Rates (listed below). All in state travel will be calculated based on the state standard rate of $54.00. First and Last days of travel will be adjusted to 75% of the total standard rate which would be $40.50.  These amounts are calculated based on the GSA standard rate for Texas. These amounts will be updated on a yearly basis in January. 

 

Rates:

$40.50 for the Frist and Last Day of travel

$54.00 for each in between (if any)

 

GSA Rates for Per Diem as of Jan 2024

 

A good practice is to print the webpage showing the rates and attach it to your travel request.

 

Student Travel

Within the Region One district area:

  • Breakfast          $  10.00
  • Lunch               $  10.00
  • Dinner               $  10.00

 Out of Region One Area:

  • Breakfast          $  10.00
  • Lunch               $  12.00
  • Dinner               $ 14.00
 

Reimbursement of meals for partial days related to student travel will be based on the following allocation. Sponsors will receive the same amount as students for meals. This will include the bus driver or other district employee on the trip.

 

-  Breakfast will be reimbursed if leaving prior to 8:00 a.m. or arriving after 10:00 a.m.

-  Lunch will be reimbursed if leaving before 11:00 a.m. or arriving after 2:00 p.m.

-  Dinner will be reimbursed if leaving before 5 p.m. or arriving after 7:00 p.m.